ISO/TR 15801:2017 pdf free download.Document management — Electronically stored information — Recommendations for trustworthiness and reliability.
ISO/TR 15801:2017 describes the implementation and operation of information management systems that store and make available for use electronically stored information (ESI) in a trustworthy and reliable manner. Such ESI can be of any type, including “page based” information, information in databases and audio/video information.
This document defines recommended practices for electronic storage of business or other information in an electronic form. As such, complying with its recommendations is of value to organizations even when the trustworthiness of the stored information is not being challenged, especially in jurisdictions with e-discovery legislation.
Information originates from many sources. This document covers information in any form, from the traditional scanned images, word processed documents and spreadsheets to the more “modern” forms which include e-mail, web content, instant messages, CAD drawing files, blogs, wikis, etc. Also included is information stored in databases and other data storage systems. Recommendations in this document can be useful in systems that use local and/or cloud storage.
Users of this document should be aware that the implementation of these recommendations does not automatically ensure acceptability of the evidence contained within the information. Where electronically stored information (ESI) might be required in court or other adversarial situation, implementers of this document are advised to seek legal advice to ascertain the precise situation within their relevant legal environment.
This document describes means by which it can be demonstrated, at any time, that the information created or existing within an information management system has not changed since it was created within the system or imported into it.
Regardless of the original format, it will be possible to demonstrate that information stored in a trustworthy information management system can be reliably reproduced in a consistent manner and accurately reflects what was originally stored without any material modification.
Alternative versions of the information in a document might legitimately develop, e.g. revision of a contract. In these cases, the new versions are treated as new documents. The same principle can be applied when a significant change is made to a document in a workflow environment.
Information technology based systems can store, in an electronic form, both documents and records. This document describes means for storing all types of ES! in a trustworthy and reliable manner, as part of an information governance strategy. Where records (as defined in ISO 15489-1) are stored, the requirements of this document can be used in conjunction with those specified in ISO 15 489-1 to ensure that the policies and procedures described in this document work in conjunction with those specified in ISO 15489-1.
When information preservation is considered, the requirements of ISO 14641 can be used in conjunction with this document. Readers are advised to use this document in conjunction with other local sources, particularly with relevance to governmental and legal requirements in their respective jurisdictions.