BS 9131:2020 pdf download.Aerospace series – Quality Management Systems -Nonconformance Data Definition and Documentation.
This document defines the common nonconformity data definition and documentation that shall beexchanged between an internal/external supplier or sub-tier supplier, and the customer wheninforming about a nonconformity requiring formal decision. The requirements are applicable, partly ortotally, when reporting a product nonconformity to the owner or operator, as user of the end item (e.g,engine,aircraft, spacecraft, helicopter), if specified by contract.
Reporting of nonconformity data， either electronically or conventionally on paper, is subject to theterms and conditions of the contract. This also includes,where applicable, data access under exportcontrol regulations.
1.2 Purpose
The process of exchanging,coordinating, and approving nonconformity data via concession or productquality escape varies with the multiple relationships and agreements among all parties concerned.Theinformation provided by this document forms architecture for submitting and managing data thatallows for concise and accurate communication using various documented methods.The main objectiveof this document is to provide the definition of a data set that can be integrated into any form ofcommunication (e.g, electronic data interchange, submission of conventional paper forms).
2 Normative references
The following documents are referred to in the text in such a way that some or all of their contentconstitutes requirements of this document. For dated references,only the edition cited applies. Forundated references, the latest edition of the referenced document (including any amendments) applies.EN ISO 9000:2015,Quality management systems — Fundamentals and vocabulary
EN 9100,Quality Management Systems—Requirements for Aviation,Space and Defence Organizations1EN 9110,Quality Management Systems — Requirements for Aviation Maintenance Organizations1EN 9120,Quality Management Systems —Requirements for Aviation, Space and Defence Distributors1IAQG Supply Chain Management Handbook (SCMH) — http:/ / www.sae.org/iaqg/
3 Terms and definitions
Definitions for general terms can be found in EN ISO 9000 and the lAQG International Dictionary(located on the IAQG website).
For the purposes of this document, the following terms and definitions apply.
ISO and lEC maintain terminological databases for use in standardization at the following addresses:
—ISO online browsing platform: available at http: / / www.iso.org/obp
—IEC Electropedia: available at http: / /www.electropedia.org/
3.1 customer
recipient of a product provided by an internal/external supplier or sub-tier supplier
3.2 mandatory data
common and transferable data systematically filled in and provided; if printed, this field shall beincluded on the printed form
3.3 optional data
all data fields that are not defined as mandatory by this standard; these fields may be requested by acustomer or needed by the originator for their own purposes
3.4 product
output of an organization that can be produced without any transaction taking place between theorganization and the customer
4Requirements
4.1 Data related to the description of a nonconformity (i.e.，content,format, size) shall be inaccordance with the complete set defined in Annex A and the contractual requirements.
a) Mandatory data fields,identified in bold text and marked with an asterisk (*) shall be
systematically recorded and reported to the customer.
b) Optional data fields shall be recorded, when required, provided that it is not in contradiction with
contractual requirements.
NOTE1 Any data field, whether mandatory or optional data, recorded and reported to the customer that is notapplicable shall have N/A entered in the field, prior to final approval/signature.
NOTE2 Customers may require dfferent optional data fields be recorded and reported. lt is thereforerecommended that the Information Technology System be capable of defining optional data fields and/orinactivating data fields based on each customer’s recording/reporting requirements. This includes the capabilityof the Information Technology System to process with data types and data sizes specified in this standard.
NOTE3 While this standard provides requirements that cover the development of forms or electronic systems,exceptions for use of the form or system are allowed as permitted by the customer.For example, where a processbatch containing multiple part numbers is to be dispositioned together, the first part number and associated fieldswould be on the form and additional part numbers and those fields could be on an attachment (see 4.3).
4.2The entities responsible for entering and approving/acknowledging nonconformity data (inparticular disposition, category/classification of the nonconformity, and associated limitations) shallrespond in accordance with the terms and conditions of the contractual or regulatory requirements.4.3 Attached files should be in a protected format (e.g, pdf, tif, jpg), whenever possible. Where this isnot practical, appropriate precautions shall be taken to preventinadvertent changes to the attachments.
4.4 Where file sizes are constrained, a file size optimization tool should be used. If file compression isnot capable of meeting file size constraints, the data exchange shall be agreed upon between bothparties (e.g, via compact disk, USB flash drive, e-mail correspondence, direct access to data system).4.5When the description of a nonconformity is not required in an electronic format and/or isrequired as a printout, it shall be in a format similar to the example depicted in Annex B; however, thesize and order of the fields may be changed to suit the individual application provided that
a) the contents of the boxes specified in this standard are maintained; alternatively a cross reference
can be used,
b) the form is identified as a nonconformity record andc)it complies with contractual/regulatory requirements.BS 9131 pdf download.