PAS 51:2004 pdf download Guide to industry best practice for organizing outdoor events
1 ScopeThis Publicly Available Specification (PAS) is a good practice guide for organizing outdoor events. It isintended for use as a navigating tool, referencing current good practice guidance for the outdoor eventsindustry.
2 Normative references
The following referenced documents are indispensable for the application of this document, For datedreferences, only the edition cited applies. For undated references, the latest edition of the referenceddocument (including any amendments)applies.
BS 8406, Event stewarding and crowd safety services – Code of practice.Fairgrounds and amusement parks: guidance on safe practice — Practical guidance on the management olhealth and safety for those involued in the fairgrounds industry. HSE Books 1997 (HSG 175)Temporary demountable structures. Guidance on design, procurement and use (second edition). Thenstitution of Structural Engineers.1999.
3 Terms and definitions
For the purposes of this PAS, the following terms and definitions apply.
3.1
competent person
someone (whether client, employee, self-employed person, contractor or subcontractor) who has necessaryand suttcient training, knowledge, experrence, expertise and other qualities to complete their allotted tasrsafely
3.2
crowd management
systematic planning for, and supervision of, the orderly movement and assembly of peopleNOTE Crowd management involves the assessment of the people-handling capabilities of a space prior to its use.It includesevaluation of projected levels of occupancy: adequacy of means of access and egress; processing procedures (such as ticket collection):and expected types of activities and group behaviour.
3.3
event
organized gathering of persons outdoors and/or within a temporary structure, not including purpose.designed event venues
3.4
risk assessment
systematic examination of all aspects of an event, in order to identify and assess potential threats orhazards that might arise
3.5
site
location of an event
NOTE This can be a venue with identifiable boundaries or a public space with no identifiable boundaries.
3.6
street eventorganized gathering of persons taking place on a public highway3.7
temporary demountable structurenon-permanent structure designed to be in place for part or all of the duration of an event
4 Risk management
4.1 General
To anticipate and manage the potential threats to outdoor events (including threats to the people present.assets and property, and the environment) a risk management strategy should be implemented to coverthe project from its inception to its completion.The risk management strategy will vary from event to event and should be customized by completing a riskevaluation (see 4.3.4).
A key aspect of risk management is the health and safety of all those involved in an event (see Clause 5).
4.2 Risk assessment
Risk assessments assist the event organizer in identifying the measures that need to be taken to controlthe risk of,and guard against,any potential hazards or threats.NOTEAttention is drawn to the Health and Safety at Work Act 1974 and the Management of Health and Safety at WorkRegulations 1999
Risk assessments will assist the event organizer to identify priorities, to allocate resources and to compareand select from different alternatives (e.g. at which site to host the event, how to decide on a venue layout)It will also provide a record of the decision process and justifications for the actions taken should a disputearise.
The measures identified in a risk assessment should be realistic and achievable.
4.3 Performing a risk assessment
4.3.1 General
A risk assessment should consist of the following steps:a) identifying the various hazards associated with the site and/or the event’s activities, see 4.3.2:b) identifying who is at risk (who may be harmed and how), see 4.3.3:
c) evaluating the extent of the risks and deciding whether the existing precautions are adequate or canbe improved.see 4.3.4:
d) identifying suitable measures to eliminate, minimize and control the risks, see 4.3.5:NOTE 1 Attention is drawn to paragraph 3(2) of the Management of Health and Safety at Work Regulations 1999(the Management Regulations). and paragraph 7 of the accompanving approved code of practice and guidance. which states thatthe purpose of a risk assessment is to help the emplover or self-emploved person to determine what measures should be taken tocomply with the employer’s or self-employed person’s duties under the relevant statutory provisions.